Are you a detail-oriented and highly organised individual? We are looking for a Project & Facilities Co-Ordinator to play a vital role in supporting projects from inception to completion. you will be working closely with cross-functional teams to ensure efficient project execution.

You will be responsible for ensuring the smooth functioning of a range of projects and facilities, while maintaining a safe and efficient working environment. Your role will involve coordinating and managing various projects, overseeing facility maintenance, and ensuring compliance with relevant regulations and standards.

Responsibilities:

• Coordinate and manage project activities and ensure all milestones are met within the agreed timelines and adherence to budgetary constraints.

• Develop and implement project plans, including defining project scope, objectives, deliverables, and timelines.

• Collaborate with stakeholders and cross-functional teams to ensure effective project execution, including researchers, technicians, and administrative staff.

• Manage project documentation and maintain accurate project records.

• Track project progress, identify risks, and implement contingency plans as necessary.

• Support the development of project budgets and monitor expenses throughout the project lifecycle.

• Assist in developing and implementing facility maintenance plans and procedures.

• Coordinate and oversee repairs and maintenance projects, ensuring they are completed in a timely manner.

• Act as the main point of contact for vendors and contractors, managing relationships and ensuring quality service delivery.

• Assist with the planning and execution of office moves and renovations.

• Maintain accurate records of maintenance activities, including logs and reports.

• Ensure compliance with relevant regulations, standards, and guidelines, such as health and safety regulations and ethical guidelines for research.

• Manage vendor relationships and contracts related to facility maintenance and equipment procurement.

• Assist in managing calendars, arranging events and scheduling appointments.

• Prepare and review documents, spreadsheets, and presentations if required.

• Handle phone calls, emails, and other forms of correspondence

• Conduct research and gather relevant information for various projects

Requirements:

• Bachelor's degree in business administration or a related field.

• Excellent organisational and time management skills, with the ability to prioritize and manage multiple projects simultaneously.

• Proven experience in project management, preferably in a research or scientific environment..

• Strong knowledge of facility management principles, including maintenance, safety, and compliance.

• Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders.

• Proficiency in project management tools and software.

• Ability to prioritise tasks and manage multiple projects simultaneously.

• Strong problem-solving and analytical thinking abilities.

We offer competitive compensation and benefits packages, along with opportunities for professional growth and development. If you are a highly motivated and experienced professional with a passion for project management and facility operations in a research lab setting, we encourage you to apply.