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Project and Facilities Co-Ordinator

Job description

Are you a detail-oriented and highly organised individual? We are looking for a Project & Facilities Co-Ordinator to play a vital role in supporting projects from inception to completion. you will be working closely with cross-functional teams to ensure efficient project execution.

You will be responsible for ensuring the smooth functioning of a range of projects and facilities, while maintaining a safe and efficient working environment. Your role will involve coordinating and managing various projects, overseeing facility maintenance, and ensuring compliance with relevant regulations and standards.

  • Coordinate and manage project activities and ensure all milestones are met within the agreed timelines and adherence to budgetary constraints.
  • Develop and implement project plans, including defining project scope, objectives, deliverables, and timelines.
  • Collaborate with stakeholders and cross-functional teams to ensure effective project execution, including researchers, technicians, and administrative staff.
  • Manage project documentation and maintain accurate project records.
  • Track project progress, identify risks, and implement contingency plans as necessary.
  • Support the development of project budgets and monitor expenses throughout the project lifecycle.
  • Assist in developing and implementing facility maintenance plans and procedures.
  • Coordinate and oversee repairs and maintenance projects, ensuring they are completed in a timely manner.
  • Act as the main point of contact for vendors and contractors, managing relationships and ensuring quality service delivery.
  • Assist with the planning and execution of office moves and renovations.
  • Maintain accurate records of maintenance activities, including logs and reports.
  • Ensure compliance with relevant regulations, standards, and guidelines, such as health and safety regulations and ethical guidelines for research.
  • Manage vendor relationships and contracts related to facility maintenance and equipment procurement.
  • Assist in managing calendars, arranging events and scheduling appointments.
  • Prepare and review documents, spreadsheets, and presentations if required.
  • Handle phone calls, emails, and other forms of correspondence
  • Conduct research and gather relevant information for various projects

  • Bachelor's degree in business administration or a related field.
  • Excellent organisational and time management skills, with the ability to prioritize and manage multiple projects simultaneously.
  • Proven experience in project management, preferably in a research or scientific environment..
  • Strong knowledge of facility management principles, including maintenance, safety, and compliance.
  • Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders.
  • Proficiency in project management tools and software.
  • Ability to prioritise tasks and manage multiple projects simultaneously.
  • Strong problem-solving and analytical thinking abilities.

We offer competitive compensation and benefits packages, along with opportunities for professional growth and development. If you are a highly motivated and experienced professional with a passion for project management and facility operations in a research lab setting, we encourage you to apply.